I have a love/hate relationship with Microsoft Word. On the one hand, it’s bloated and annoying. But on the other hand, it has a number of great features that I rely heavily on. One of those features is Track Changes.So I want to quickly offer two of my favorite Track Changes tips, in case they help you like they’ve helped me. Before you read this, I’m assuming that you already know basically how to use Track Changes in Word. Keyboard Shortcut for Show/Hide ChangesFirst, a keyboard shortcut (KBSC) I use daily you know that in the Review tab in Microsoft Word, there is a popup menu that shows “Final Showing Markup,” right?There are three other choices in the menu: “Original Showing Markup,” “Final,” and “Original.”I find that I am forever switching between two of these:.
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Final Showing Markup: I need to see the text that has been changed. Final: I need to see how the final document will look, without any strikethroughs and underlines.
Windows and Linux use “Ctrl + letter”, Mac uses “Command (⌘) + letter”. Insert link o. Remove link q. Insert Image w. If your blog gets a large number of comments, you will find these shortcuts especially.
The shortcut you assign now toggles between these two common settings. Simple but awesome! Accept/Reject All by AuthorWe sometimes have four or more people editing a single document, and trying to figure out who did what can get crazy. Often we need to accept all the changes by one author or editor, but leave the rest, and Word doesn’t make it obvious how to do that. Fortunately, the solution is pretty simple.First, you need to realize that Word lets you show (or hide!) comments from individual reviewers. To find that, look inside the Reviewers submenu, in the Show Markup popup menu:If you choose All Reviewers, it toggles them all on or off.
Make sure the checkmark is on only next to the reviewers that you want to accept (or reject). Now, accept (or reject) all the changes:Now you can select All Reviewers from the Show Markup menu again, so you can see the changes the other reviewers have made.By the way, this is one of the few Track Changes features that’s easier to accomplish in InDesign. If you use Track Changes in InDesign, and you want to accept or reject just one person’s edits, just place your cursor in one of their edits and then choose Accept/Reject All Changes by This User from the Track Changes panel menu:These little tricks aren’t going to save you hours, but they will shave off seconds and minutes here and there (and they certainly make the process of working with tracked changes easier).Categories:, Tags.
Word provides shortcut key combinations for many different formatting options. One common formatting attribute that does not have such a combination is strikethrough. Most people add it by displaying the Font dialog box and then selecting Strikethrough in the Effects area of the dialog box.You can define your own shortcut key for strikethrough by customizing Word. All you need to do is follow these steps:. Press Ctrl+D. Word displays the Font tab of the Font dialog box.
(See Figure 1.)Figure 1. The Font tab of the Font dialog box.
Hold down Alt+Ctrl and, at the same time, press the plus sign on the numeric keypad. The mouse pointer turns into a clover symbol. Click on the Strikethrough check box in the Font dialog box. (As you move the mouse pointer to get ready to click, the mouse pointer may change back to an arrow instead of a clover; this is OK.) When you click, Word displays the Customize Keyboard dialog box with the insertion point blinking in the Press New Shortcut Key box. (See Figure 2.)Figure 2.
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The Customize Keyboard dialog box. Type whatever shortcut key you want to use for the strikethrough format. Just hold down whatever combination of the Alt, Ctrl, and Shift keys you want and then press the desired key to go with that combination. If the combination is already taken,that information shows just below the Customize Keyboard dialog box and you can then change to a different shortcut key. (A good combination to consider is Alt+Shift+S or Ctrl+Alt+S, neither of which are used in a default installation of Word.). Click the shortcut key is now assigned to apply strikethrough formatting. Click Close to dismiss the Customize Keyboard dialog box.
Click Cancel to dismiss the Font dialog box.It should be noted that there are a variety of ways that you can display the Customize Keyboard dialog box, which is necessary for the above steps. The method used in these steps was selected because after you complete steps 1 through 3, the Customize Keyboard dialog box is already filled in with the proper settings to invoke the strikethrough formatting. If you use a different method to display the dialog box, you'll need to make the specific settings in that dialog box required to apply strikethrough formatting. (In other words, the above method of invoking the Customize Keyboard dialog box saves you some time when compared to other methods.). The 3 Easiest Ways in WORD to Speed All Your Work and Customize Text Are:1. Use AUTOCORRECT for almost everything, even formatted text, letterheads, prefab tables, and even your signature: just type your 3 unique initials to print your full name.2. Add your own Custom Toolbar, with all the formatting and procedures that would otherwise take several hunts and mouse clicks, in a single click.3.
Make MACROS Easily. Put a “Create Macro” button in your custom toolbar. For each new macro, combine its abbreviated name with a shortcut you will never need for any other operation, such as “FileNameAltF” to insert the name of the open document.
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January 2023
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